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Board Meeting Minutes

Clay-Union Electric Corporation

Regular Board Meeting

August 24th, 2018 

Vermillion, South Dakota

 

The board meeting was called to order on August 24, 2018 at 08:20 a.m. by board President Tom Larsen.  Also in attendance were Terry Munter, Mike Slattery, Chris Kinney and James Ryken. Attending staff members included Chris Larson, Beth Bottolfson and Jackie Williams.

 

Agenda (action item) – A motion was made, seconded and carried to approve.

 

Visitors to Be Heard – Mike Jaspers, East River Economic Development Director, Think Thread & Ink DeeDee Wilking and Matt Foley.

 

Minutes (action item) – After a clarification to an action regarding the check list a motion was made, seconded and carried to approve the 7/27/18 regular board meeting minutes.

 

Check List & Electronic Funds Transfer – The board reviewed the EFT/ACH payments and the monthly check list as presented.

 

New Members and Refunds (action item) – A motion was made, seconded and carried to approve new members, refunds and credit deposits as presented.

 

Early Retirements of Capital Credits (action item) – A motion was made, seconded and carried to approve the early retirement of Capital Credits as presented.

 

Contracts (action item) –

  • Electric Service Contracts A motion was made, seconded and carried to approve two contracts.
  • Eide Bailly Audit A motion was made, seconded and carried to retain Eide Bailly for the annual audit and supplemental filings.

 

Policy Review

  • Green Tag Policy A motion was made, seconded and carried to approve.
  • Addendum A Energy Efficiency Incentives, Rebates and Loans - A motion was made, seconded and carried to approve with updates to program details.

 

Work Order and Special Summary – None

 

Manager Report – was presented by Manager Larson that included:

    • Set September Board Meeting - ­­­­September 24th, 2018 was selected for the next regular board meeting.

 

 • East River MAC

  • Manager Larson reported on REED and MAC activities for the month.
  • ACRE contributions
  • Manager Larson distributed checks he received from ACRE to candidates running for office.

 • Strategic Planning 

  • Manager Larson presented an update on the progress of the strategic plan.\

• Cyber Security

  • Manager Larson gave an update on the progress of the Cyber Security Plan.
  • Economic Development
  • Director Mike Jaspers, East River, introduced himself to the board.

• Clay-Union Logo

  • Think, Thread and Ink gave an update on an idea for a refreshed logo

• Municipal Tax

  • Manager Larson covered discussions about the municipal tax imposed on Clay-Union members by the City of Vermillion.

• Ag Appreciation at Sioux Empire Fair

  • Manager Larson reported on the Ag Appreciation event at the Sioux Empire Fair.
  • Manager Larson reported he had a conversation with Senator Thune about the Cushion of Credit program changes.

• Totalized Services

  • Manager Larson reported that we are making progress to finalize this old billing practice.

• Yankton Trailer Court

  • Manager Larson reported that all meters have been changed out and Individual billing will begin with their September statement.

• Legislature for 2019

  • Manager Larson discussed the information provided on potential legislation we might see in 2019.

• Annual Meetings (Action):

  • A motion was made, seconded and carried to approve attendance to the B-Y annual meeting on August 28th.

• Federated Insurance

  • Manager Larson reviewed a Safety and Loss Prevention assessment completed by Federated Rural Electric Insurance.

• Midwest Annual Meeting (Action):

  • A motion was made, seconded and carried to approve attendance to the annual meeting on December 10th thru the 13th in Denver, CO.

• CFC Delegate Regional (Action):

  • A motion was made, seconded and carried to approve Chris Larson as the Delegate.

• Pictometry

  • Manager Larson discussed the 3-year renewal with Clay County.

• RUS Loan Status

  • Manager Larson reported on the status of our RUS Loan application.

• Resolutions

  • Manager Larson reported on a request from a group of cooperatives in regards to some concerns they have with Basin Electric operations.

 

Departmental Reports

 

Business Manager Bottolfson provided the administration activities that included:

  1. A report on billing activities for the month
  2. An update on the Daffron Software Upgrade
  3. Financials for July 2018

All reports were posted to the website earlier for board review.

 

Manager Larson provided the operations report that included:

  1. A monthly Department work summary
  2. A report on Wiring Crew activities
  3. Outage update for the month
  4. New Service report
  5. Service Upgrade report

All reports were posted to the website earlier for board review.

 

Financial Report - Business Manager Beth Bottolfson provided a summary of the financials that included all or parts of the following reports;
  • Actual to Budget
  • Balance Sheet
  • Cash Flow Statement
  • Interest Income & Investments at CFC
  • kWh Sales Report
  • Large Power (over 50 kVa)
  • Line Loss
  • Operating Statement
  • Operating Statement 5-year history
  • Power Bill
  • Summary of Purchased Power
  • Wiring Income and Expense
  • Wiring Income and Expense 3 year comparison

All financials were posted to the website earlier for board review.

 

Strategic Planning – The information was covered in the Managers Report.

 

Safety Meeting Minutes – The August 2018 safety minutes were reviewed and discussed.

 

Cyber Security – The information was covered in the Managers.

 

Executive Session – The board went into executive session at 2:55, executive session was adjourned at 3:05. No action was taken.

 

Calendar – The board reviewed the September calendar.

 

Adjournment – There being no further business, a motion was made, seconded and carried to adjourn the meeting at 3:10 p.m.

 

 

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